4 Actual Costs of Manual Data Entry

 Last Updated: May 18, 2023  |    MIN READ


When a business grows, data grows. And in this fast-paced digital economy, the need for automation to manage heaps of data arises. This article aims to identify the direct costs of manual data entry and the most common challenges it presents.

The price in dollars

Manual data entry is commonplace in business growth, especially for startups and small businesses. It is an easy solution and does not require expensive software or systems. But over time, it becomes less scalable and cost-effective. Taking into account the cost to pay someone to input sales, inventory, and tax manually, then spending an average of 10 hours a week to reconcile all of these shows how it is so hard for them. Factoring in the cost of wages makes you ask if the productivity delivered by the staff has justified the outlay.

The impact of human error

According to an IBM estimate in 2016, bad data cost businesses in the US alone a whopping $3.1 trillion annually. An Experian survey found that no fewer than 95% have seen poor-quality data undermine their businesses’ performance, and human error is deemed the leading culprit behind data problems.

A report from global analyst firm IDC in 2008 estimated that the cost of human error costs businesses in the US and UK 18 billion dollars for each economy. Adding the estimated expenses of errors to our previous example, the costs continue to climb.

The cost of delay

Entering information manually into multiple systems takes a lot of time. You spend much time waiting for information to be updated at different stages.
Now think about the impact on your ability to decide about fulfilling new orders or ordering new inventory. With up-to-date, accurate information, the result could be a gain in revenue and a loss of face with your client.

Companies produce and receive high volumes of sales documents, invoices, receipts, etc., and manually keying data into multiple systems requires much time and effort.

Waiting for information to be updated at different stages in the process takes a lot of time, and
without this up-to-date and accurate information could result in a loss of revenue and cost you a lot.

The cost of insufficient data

Data errors can have a severe impact not just on businesses but also the society at large. These errors mostly share the same factors they are all rooted in – document reading, processing, analysis, and data capture. Another point to mention is that before these mistakes, workers were already worn repeating the same operations. And in most situations, data was filled out manually.

A repetitive work routine is bad for business and causes employees to quit due to inefficient business processes. This is why organizations unceasingly improve data processes to achieve the accuracy and reliability of the data that makes the economy run.


Ways to Minimize Your Manual Data Entry Cost

Automating data processes is the most sought-after and widely used remedy to reduce data errors.

Offshore Business Processing offers superior data entry services leveraging the latest technology and hires experienced data entry experts to help our clients streamline and optimize their business operations. As a data entry service provider, OBP assists you with all your data entry outsourcing needs. Whether it be company payroll, shipping records, or other operations-crucial data, our professionals will help you manage your data while allowing you to focus on the core business tasks.

Using the latest technology, our data entry specialists enter data accurately the first time, every time – from preparing, compiling, and sorting documents to scanning images and documents for fast data entry.

Contact us today to learn how our top-notch data entry services can help optimize your business operations and provide accurate data results.

Subscribe to our Newsletter

Get all our latest news, updates and exclusive offers delivered straight to your inbox.

Data Privacy Policy

Offshore Business Processing values, and respects the Privacy Rights of our Clients, Client's Customer, Business Partners, Contractors, Personnel, and other identifiable individuals or collectively "Individuals".

We are committed to protecting the privacy and confidentiality of Personal Data through adherence to our Data Privacy Principles and the implementation of reasonable and appropriate security measures to ensure fair, appropriate, and lawful processing.

Background and Scope

Offshore Business Processing as a global service provider goes beyond the borders of the residing countries. The global market requires not only the availability of communication, technology, and information systems but also the integrity and confidentiality of processing information including the Personal Data of Individuals that can be reasonably be determined from the information available.

This Data Privacy Policy sets the principles which emphasize the Offshore Business Processing's standard practices for the processing of Personal Data of Individuals. This Policy applies to all personnel and accredited 3rd party service providers who must act consistently with the principles contained in the policy. Domestic and industry-specific privacy statutory laws and regulations shall take precedence over this policy, to the extent applicable within the confines of conflicts of law principles.

Privacy Notice

This privacy notice describes the privacy practices for www.offshorebusinessprocessing.com. This applies to the Personal Information collected by this website. It will notify the user of the following:

  • What personally identifiable information is collected from the user through the website, how it is used, and with whom it may be shared.
  • What choices are available to you regarding the use of your data.
  • The security measures in place to protect against the misuse of information.

How the user can correct any inaccuracies in the information.

Policy Changes on Websites

Any changes to our Data Privacy Policy and Privacy Notice will be made available on our website. If there are changes to how we treat our users' Personal Information, we will notify them via email or put a notification on our website.

The Personal Information/Data we hold about the users must be accurate and up to date. It is the responsibility of the users to ensure that Offshore Business Processing has up-to-date and accurate Personal Information and an active email address for your website update subscription.

What is Personal Information

Personal Information is any information whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information or when put together with other information would directly and certainly identify an individual.

Personal Information we collect on our website is First and Last Name, Email Address, Phone Number, and Company through our "contact us" page.

How and Why Do we Collect It?

Aside from our website, we obtain Personal Information in many ways including interviews, correspondence, by telephone and facsimile, by email, from your website, from media or publications, from social media, from other publicly available sources, from our website cookies, and third parties.

We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients, and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing or marketing lists at any time by contacting us in writing.

When you visit our website, www.offshorebusinessprocessing.com, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Click here to know more about our Cookies Policy. Additionally, as you browse the Site, we collect information about our web pages that you view, what websites or search terms referred you to the Site and information about how you interact with the Site. We refer to this automatically-collected information as "Device Information".

This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.


Your Personal Information may be disclosed in some circumstances including the following:

  • Third parties where you consent to the use or disclosure; and
  • Where required or authorized by law.

Retention and Security Measures

Only authorized personnel has access to Personal Data and will be retained and disposed of in accordance with Offshore Business Processing's retention and disposal policies, guidelines, and applicable laws and regulations.

Offshore Business Processing implements appropriate and reasonable Technical, Organizations, and Physical Security Measures throughout the Data Life Cycle of the Personal Data that is collected. This involves preventing or at least reducing the probability of unauthorized/inappropriate access to data, or the unlawful use, disclosure, modification, and deletion to protect its confidentiality, integrity, and availability.

Quality of Personal Data and Access

It is important that Offshore Business Processing holds accurate, complete, and up-to-date Personal Data of identified Individuals. It is the responsibility of the Individuals to ensure that collected Personal Data is accurate, complete, and up-to-date. If the Individuals find that the Personal Data is outdated and inaccurate, they should advise Offshore Business Processing as soon as practicable so an update on records can be done and continued quality services will be provided.

Individuals may access, update and or correct the Personal Data by sending a letter of request subject to the approval of the management. Offshore Business Processing will not charge any fee for your access request but may charge an administrative fee for providing a copy of your Personal Data. To protect your Personal Data, we may require identification from you before releasing the requested information.

Contacting DPO

For questions and/or concerns regarding this Data Privacy Policy, use of your Personal Data, or your rights in relation to the Data Privacy Act of 2012, you may contact the Data Privacy Office in the following contact details:

Data Protection Officer
Email: dpo@offshorebusinessprocessing.com
Contact number: (+632) 7502-6411

Copyright © 2024 Offshore Business Processing Pty Ltd
All Rights Reserved