25 Types of Data Entry Processes for Running a Successful Business

 Last Updated: Oct 20, 2022  |    MIN READ

Types of Data Entry Service

Types of Data Entry Services

Information is a vital asset in all industries. That's why data entry is fast becoming one of the most crucial aspects of any business. However, these tasks can take much time and effort to process. This is where data entry services come in handy.

What is Data Entry?

Data entry, simply defined, is entering a specific type of information into a preferred or desired format or software. Expert data entry operators do this with complete knowledge of data entry and an understanding of the industry since most companies that outsource data entry work are from the medical, financial, retail, legal, insurance, and media industries.

Companies usually outsource these different types of data entry methods to free their employees from hours of repetitive and tedious work and have them focus on more important tasks and be even more productive.

Data Entry Specialists 

Data Entry Specialists

Since there's a wide range of data entry services for different industries, Data Entry Specialists also differ in skills. Some could have the simplest job requirement of having good reading and writing skills in English and a 20 to 30 words per minute (WPM) typing speed. In contrast, some specialists must undergo training and accumulate years of experience to acquire technical skills and faster typing speed.

Here are the various types of Data Entry services that can help your business grow even faster.

Manual Data Entry

Manual Data Entry

Converting manually created documents into a digital platform is called Manual Data Entry. This is considered the most basic and common kind of data entry job.

  1. Plain Data Entry

    This involves simply reading a PDF document and typing it into a Word document.

  2. Word Processor or Typist

    This requires excellent letter, chart, graph, and table creation, mailing labels, and report skills. Because these are more technical, most data entry specialists have undergone training to acquire the needed skills.

  3. Cleaning of Data

    Data entry specialists can detect and remove or correct erroneous data from a database, such as a Word file or an Excel spreadsheet.

  4. Other Basic Typing Jobs

    These typing jobs require less technical skills, such as filling out Excel spreadsheet cells with data.

Online Data Entry

Online Data Entry

Any data entry in which the resource file is in a soft copy format or done through online portals or websites should be under Online Data Entry.

  1. Online Form Filling

    Online form filling requires tedious work as some would be given a considerable amount of data or entered online. Sometimes, information is not provided, and the Data Entry Specialist would have to find it, usually through surfing the internet.

  2. Online Survey

    Companies use these to get feedback for a particular product to help them improve or design the best products for their customers.

  3. Online Data Capturing Job (Data Capturing and Entering)

    This is the process of capturing data from various internet publications, such as e-magazines, eBooks, and other forms of online content.

  4. Email Processing

    Email processing is going through thousands of emails daily, reading, understanding the content, and making a list or categorizing it in an Excel spreadsheet.

  5. Updating Database

    These databases could be names, phone numbers, email IDs, or addresses for various industries. Data Entry Specialists can assist in updating existing records or creating new ones online.

Micro Jobs

Micro Jobs

Micro Jobs are mostly new compared to other data entry jobs mentioned earlier.

  1. Captcha Entry

    Captchas are images containing texts, numbers, or alphanumeric data used to fill a field. Those entitled to this entry job can solve hundreds of captchas a day.

  2. Copy and Paste

    It is copying data from one file and pasting it to a Word document or Excel spreadsheet. Typing speed isn't a requirement. However, English proficiency is essential since there's usually a lot of reading before copying and pasting.

  3. Captioning

    Captioning is mainly used by the media industry, such as news channels.

Data Formatting

Data Formatting

Although Data Formatting requires fewer typing tasks, it's still considered a data entry job. Formatting jobs are more about the knowledge of English language and grammar.

  1. Reformatting and Correction

    You'll need to know every rule in formatting a Word document, such as aligning paragraphs, indentions, and fonts for this job. Additional skills included formatting long forms with Names, Email IDs, and Phone Numbers.

  2. Formatting and Editing

    Correcting spelling and grammatical errors is the main task for this job; that's why it would need to take great knowledge of English and editing skills to reformat an entire document.

Converting Files

Converting Files

This type of data entry service involves converting images or audio files into a Word document.

  1. Image-to-Text Data Entry

    Most Image-to-Text Data Entry jobs are from the healthcare industry, meaning they include difficult medical terminology that people rarely encounter. It usually comes as a screenshot containing written paragraphs to be written down on a Word document.

  2. Audio to Text

    Listening to an audio file and reproducing it into a text format requires an advanced or higher level of English proficiency to understand every word.



Transcribing is one of the more complex forms of data entry jobs. The task of a transcriptionist is to type data while listening to recorded audio and transcribe the data into required reports and documents. A good sense of grammar and fast typing speed is crucial for this job.

Transcriptionists are in demand in medical firms, legal firms, etc. This position requires formal training in transcription and years of experience as well.

  1. Medical Transcriptionist

    Medical transcriptionists are the most common. Familiarity with advanced medical terminology is a must, as well as superb listening and shorthand writing skills.

    Among all other forms of data entry jobs, Medical Transcriptionists get paid highly.

  2. Medical Coding

    Medical coding is a rare job. This transforms healthcare diagnoses, procedures, and medical services into alphanumeric codes.

Data Entry Keyer

Data Entry Keyer

A data entry keyer doesn't require formal training as the employer provides constant instruction. Their main work is to enter data from licenses or cheques into computer software. After entering the data, it gets checked for mistakes or missing data. These tasks are mainly done offline.

  1. Product Catalog Data Entry

    Some companies need to keep a record of the details of their products, which are listed in a format alongside their specifications.

  2. Payroll Data Entry Operator

    Payroll data entry services are designed to assist some companies in rechecking and recording their accounting work systematically. It gets all accounts cleared and ordered in any desired format.

  3. Entering Data Into Web-Based System

    In this data entry job, the specialist reads documents, usually on legal departments or insurance claims, and writes them down into Word or Excel spreadsheets. It could also be for automobile registration number, owner's name, contact details, or anything similar.

Data Entry Clerks

Data Entry Clerks

Data entry clerks have a similar job as data entry keyers. They also enter information into a database quickly and accurately. The ability to identify minor discrepancies is also a requirement.

  1. Hospitals

    The task is entering essential details, such as patient notes, hospital records, and accident reports, into an Excel spreadsheet or particular software on the LAN.

  2. Municipal

    The task is to enter municipal records details. These include birth records, legal documents, and town records.

Writing Jobs

Writing Jobs

Writing jobs are entirely advanced from the usual data entry because you cannot type absentmindedly.

  1. Content Writing

    Content Writing is writing and submitting various articles to the blogger or site owner.

  2. Proofreading and Copywriting

    Proofreading is correcting grammatical errors and format, while copywriting is creating content for advertising or other forms of marketing.

Data Entry has been long outsourced by various industries, helping them hasten work and increase the productivity of their employees. While it still has a long way to go, you can be certain that it'll remain due to its ability to adapt to the changes and demands of any industry.

Choosing an Ideal Data Entry Service
for Your Business

There are various types of data entry processes, and each one can be utilized depending on a company's specific needs. Whether it’s a simple typing job or a more complex task, there are reliable and efficient data entry solutions available to you.

Contact us today to learn more about our data entry services, and how it can help you manage and streamline your operations without sacrificing the quality of the outcome.

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