5 Simple Solutions to Reduce Data Entry Errors

 Last Updated: Oct 17, 2022  |    MIN READ

Solutions to Data Entry Errors


The Expensive Cost of Data Entry Errors

Did you know that about 1% of most companies' manually stored data is inaccurate due to human error? The error rate can quickly go up higher if the user is tired or in a hurry.

According to Gartner research the average financial impact of inaccurate data on organizations is about $15 million per year in losses.

Sooner or later, firms will have realized that some of their electronic records contain typos or information mix up.

One might wonder how to avoid data entry errors. Needless to say, human errors are unintentional.

While they are inevitable, the data entered incorrectly creates inaccurate results.

This greatly affects the organizations that rely heavily on data reports to make important business decisions.

"Poor data quality costs nearly $9.7 million per year to organizations across the globe, says Gartner."

A recent report from KETV, that people from Nebraska are starting to question the accuracy of the vaccination rate in their state due to the investigation made about DHHS mistakenly sending notification letters containing false information about people missing their second dose of the Covid-19 Vaccine.

It was stated in the report that this incident was just a simple data entry error that will result in pharmacies re-entering the right data.

The ultimate way to prevent this kind of situation, is with deep coordination with all the employees and discuss ways to reduce data entry errors in an efficient manner.

Research has found previously that companies from all over the world would cost almost $9.7 million to repair the damage brought about by bad business decisions derived from faulty data reports and quality.

To avoid such matters, organizations must begin to take data entry services more seriously.

Reap the benefits of achieving better accuracy in a cost and time-efficient manner when you apply solutions to help your business prevent manual data entry errors.


5 Solutions to Reducing Data Entry Errors 

  1. Conduct continuous training

    Continuous training

    This doesn't just mean troubleshooting, but it can also cover ordering or reservations for a certain product or service that your business provides.

    Even experienced data encoders need to refresh their knowledge and expertise to be able to become relevant and updated with new software or techniques that can improve their work.

    As much as possible, we need to know how to reduce data entry errors or avoid it at all cost.

    With continuous training, your team will become more responsible and accountable for the types of data and information that they produce for your business.

  2. Set your goals with S.M.A.R.T.

    Smart goals

    The goals you set for your data entry procedures must be aligned with the capacity and capability that your business can handle now.

    Goals should also be scalable so that processes can be easier to replicate as you grow and expand your business.

    Speed is fine in considering time-bound projects; however, it is more important to prioritize data entry accuracy standards to reduce data entry errors.

  3. Invest in the latest tools and technologies

    Invest in technology

    Every business must update themselves with the latest technologies that can help them improve their productivity as a business and data entry is no exception to this especially when there are available and reliable automated systems that can help avoid data entry errors.

    Less manual work will always lead to fewer data entry errors.

  4. Create a motivating workplace environment

    Motivating workplace

    It's no secret that a motivating ambiance in your work environment can help ease the stress that your data entry team can feel.

    Data entry is a repetitive administrative task that can become very challenging if dealt with unnecessary pressure.

    Therefore, in order to minimize data entry errors, it's crucial to culminate a work culture that celebrates efficiency and the achievements of your data entry team.

  5. Outsource reliable data entry experts

    Outsource Data Entry

    Having a reliable team for data encoding and monitoring allows you to process data more accurately and prevents data entry errors.

    If you are looking for a cost-efficient option, getting an offshore data entry team may be the best solution for you.

    You can enjoy the flexibility and expertise that an offshore partner can provide to you and you will also be able to set your standards and targets for processing data.


5 Benefits of Data Accuracy

Clearly, improving the quality of your data can give countless business opportunities. The benefits of data accuracy include:

Benefits of Data Accuracy

  1. Data Accuracy Sets up for better Business Decision Making

    Data-driven reports have continuously proven to support effective decision-making over time. Accurate data collection and analysis are used to forecast trends and predict future risks that a business may come across. Hence, more and more companies invest in improving their data entry processes.

  2. Business Operations will improve Significantly

    This simply means that accurate data can help organizations identify errors that need to be resolved and assessed. Data quality management is important in driving a business as this will help the organization to determine scope for improvements.

  3. Data Accuracy Leads to Lower costs

    One of the reasons to reduce data entry errors is that it can help minimize risks, and operational costs. Bad data often gives companies unnecessary expenses which will exhaust financial resources and time.

  4. Effective Marketing and Sales

    Data accuracy is crucial in the aspects of sales and marketing as this will be the foundation of navigating the business. Marketing and sales rely on its data in terms of past leads and potential market, client’s information, data analysis for new business opportunities

  5. Improves Customer Relationship

    Collecting your clients' information such as email addresses and contact details may be useful for conducting different campaigns. With the clients’ data, you will be able to run effective marketing and sales efforts such as newsletter campaigns on your latest services, qualitative surveys to help you get better insights on how you can address your customers’ demands, and many more. Therefore, leading your business to find the right solutions in order to strengthen your foothold in the market, and more importantly, turn buyers into loyal customers.


Importance of Data Accuracy

Over the years, businesses have been adapting better to market trends through forecasts of consolidated data.

Data entry outsourcing has been the key to prevent manual data entry errors thus, achieving data accuracy.

The accuracy in data presentation generates quality results that build trust in the report and becomes the primer for reaching a good decision.

The effectiveness of achieving errorless data entry goes hand in hand with establishing credibility and integrity among the overall performance of a business.

Hence, data accuracy and quality are more significant now that the coronavirus pandemic has reshaped the way operations work globally.

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